Secure Board Communication

Boards of directors need to communicate effectively to set objectives for the company and help it reach them. However, their communications also reveal private information, including financial information, which could be devastating in the wrong hands.

Secure board communication is crucial particularly in light of the changing nature of business. To ensure this, boards must be proactive and implement secure collaboration tools, such as board portals or real-time communication platforms. It is also crucial for boards to monitor and evaluate their own governance performance, which includes their method boardroomsolutions.org/best-driver-update-software of securing communication.

For example a portal for board members that facilitates a seamless transition between formal and informal channels of communication — such as group chats, email and texting is crucial for secure board communications. This kind of software offers an encrypted, secure way to collaborate and share files. It also allows for real-time discussion and file sharing. It should be equipped with features that provide complete control over access and deletion, as well as security protocols such encryption and backup.

A solid board portal is vital but equally important are reliable instant messaging tools and meeting scheduling software. They should be easy to use and operate like popular texting, phone and email apps. Moreover, they should have additional security features such as the ability to delete messages, preset contacts, automatically send read notifications and a “view-only” attachment option that blocks exports, downloads and screen captures and forwarding. To avoid data loss the devices should be backed up in multiple locations, including remote ones.

Written by Roberto Contreras